Privacy notice

This notice explains how KIPDEV SAS handles your personal data when you use Let Logbook. We apply both the UK GDPR (with the Data Protection Act 2018) and the EU General Data Protection Regulation (EU 2016/679).

Who is responsible

The data controller is KIPDEV SAS, 4 rue des Frênes, 33700 Mérignac, France. You can reach us at yohann@kipdev.io.

What we collect

• Account details: your email address and a hashed password.
• Property details you enter: addresses, postcodes, number of units, landlord names and the dates of your certificates and registrations.
• Documents you choose to upload, such as certificates in PDF or image form.
• Billing details, handled by our payment provider. We never see or store your full card number.
• Basic technical data needed to run the service securely, such as IP addresses in server logs.

Why we use it, and on what basis

• To provide the service and send the reminders you ask for: performance of our contract with you.
• To take payment and keep accounting records: contract and legal obligation.
• To keep the service secure and measure how it is used, without advertising: legitimate interests.

We do not sell your data and we do not use it for advertising.

Where your data is stored

Your data is hosted in the European Union by Hostinger International Ltd. (61 Lordou Vironos Street, 6023 Larnaca, Cyprus). The UK recognises the European Economic Area as providing adequate protection, so no additional transfer safeguards are needed between the UK and the EU. Where a provider processes data outside the UK or EEA, we rely on an adequacy decision or standard contractual clauses (with the UK Addendum).

Who we share it with

Only the providers we need to run the service: hosting, payment processing (Stripe) and email delivery. Each acts on our instructions under a data processing agreement.

How long we keep it

We keep your account data while your account is open. When you close your account, we delete your properties, dates and documents, except records we must keep by law, such as invoices.

Cookies and analytics

We use a cookie that keeps you signed in, which is strictly necessary. We measure visits with a privacy-friendly analytics tool and do not use advertising cookies.

Your rights

You can ask to access, correct, delete or export your data, to restrict or object to its use, and to withdraw any consent you have given. Write to yohann@kipdev.io. You can also complain to the Information Commissioner’s Office (ico.org.uk) in the UK, or to the CNIL (cnil.fr) in France.